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Administrative Assistant CV Example (2026)

This example is for an administrative assistant with a few years' experience who wants a senior administrator or office coordinator role. It shows how to turn diary management, filing and invoices into results: what you organised, improved and kept running.

A fictional example: the person, the employers and the contact details are invented. Shown in the Atlas template.

Why this CV works

  • Moved 1,200 tenancy files from paper to SharePoint in 5 months, so staff now find a document in seconds instead of searching the archive room.

    A clear project with a size, a time frame and a benefit anyone in the office would notice.

  • Built an Excel tracker for gas safety and electrical (EICR) certificates; no certificate has lapsed since it went live in 2024.

    Shows she spots risk and builds a fix. Lapsed safety certificates are a real problem for property firms, so this lands.

  • Process about 150 supplier invoices a month in Xero, matching each one to a purchase order before approval.

    Volume plus a control step proves accuracy with numbers and names the accounting software the ad may ask for.

  • Cut missed appointments by about a quarter by introducing text reminders the day before.

    A simple change with a measured result: the kind of initiative that separates an administrator from a typist.

  • Organised, accurate with numbers and quick to turn paper processes into simple digital ones.

    The profile names three strengths that the bullets below actually prove, so it doesn't read as filler.

Skills to include

  • Diary and calendar management
  • Minute taking
  • Invoice processing
  • Document management and filing
  • Microsoft 365 (Outlook, Word, Excel, Teams)
  • SharePoint
  • Bookkeeping software (Xero, Sage)
  • Data entry and accuracy
  • Reception and phone handling
  • Supplier liaison
  • Process improvement

Mistakes to avoid

  • Listing “answering phones and emails” as achievements. Every admin does that; say what you organised, improved or kept running.
  • Writing “advanced Excel” without one example of what you built with it.
  • Leaving out volumes: diaries managed, invoices processed, files handled. Numbers show the size of office you can cope with.

Country tip

Many UK admin jobs go through recruitment agencies, which often ask for a Word version as well as a PDF, so keep both. Don't add a photo or date of birth, and give a typing speed only if you have been tested on it, because agencies often test it.

Frequently asked questions

What should an administrative assistant CV include?

A short profile, your jobs with results (diaries, invoices, systems you set up), the software you use, and any qualifications such as a business administration diploma or Microsoft Office certificate.

What skills should I put on an admin CV?

Diary management, minute taking, invoice processing, document management and Microsoft 365, plus any accounting or CRM software the ad names. Prove the main ones in your bullet points.

How do I write an admin CV with no office experience?

Use jobs where you organised things, handled data or dealt with the public, such as retail, reception or volunteering. Add your software skills and any short course, and keep the CV to one page.

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